Property Administrator

The capabilities and talent of our lawyers have earned us industry recognition for identifying all the steps necessary to meet our clients’ goals, however diverse or complex the requirement.

We are an award-winning law firm with expertise in BVI, Cayman Islands, Guernsey and Jersey law and the agility to drive success for our clients in a fast moving world.  We provide legal advice shaped around the needs of corporate and private clients, financial institutions and intermediaries worldwide.

Working in multi-disciplinary teams, we marry thought leadership with a proactive approach to solving issues holistically – without a client needing to raise them – across geographies and practice areas in the most efficient and seamless way.  Through this approach – delivering reliability and stability with flair – we combine commercial acumen with service excellence that helps you to achieve your goals and stay ahead.

Purpose of the job

To take responsibility for the co-ordination of a high quality client administration service across the residential property practice area.            

Main responsibilities

Under supervision of a senior member of the property team, help manage property related transactions by;

• Be a first point of contact for new clients by providing fee quotes and taking instructions from clients in relation to residential property transactions.
• Timely preparation of standard letters and e-mails relating to various residential property transactions.
• Monitoring work allocated to conveyancers.
• Using the Public Registry System (PRIDE) to undertake initial research.
• Completing relevant checklists and forms.
• Organising site visits, client meetings, court dates.
• Keeping the senior members of the team and clients updated on the progress of the transaction.
• In the case of a sale, liaise with the mortgage provider to obtain a redemption figure.
• To liaise and develop good working relationships with current clients, agents and other intermediaries, in particular estate agents and mortgage brokers.
• Work with the Client Take on Administrator to ensure all of the new matter opening documentation is completed and transactions are accurately recorded on our internal systems and on the Court Contract List.
• Involvement in Business Development initiatives which includes updating the Business Development intranet site.
• Take responsibility for any related projects or tasks delegated by a senior member of the team from time to time.

Qualifications

• Educated to A level or equivalent

Knowledge/skills/experience

• Knowledge of Jersey property law and the property market would be desirable.
• Excellent client management skills with an awareness of "client touch points".

Competencies

• Strong written and verbal communication skills
• The ability to manage time effectively and to prioritise and organise workload
• Accuracy with attention to detail
• Confidentiality and discretion
• Ability to work as a team player

In this role you will be expected to:

• Adhere to all policies, procedures and regulations including those around anti-money laundering and terrorist financing.
• Commit to fulfilling your personal CPD requirements and to continually develop your skills and knowledge.
• Act in keeping with our core behaviours.