The capabilities and talent of our lawyers have earned us industry recognition for identifying all the steps necessary to meet our clients’ goals, however diverse or complex the requirement.
We are an award-winning law firm with expertise in BVI, Cayman Islands, Guernsey and Jersey law and the agility to drive success for our clients in a fast moving world. We provide legal advice shaped around the needs of corporate and private clients, financial institutions and intermediaries worldwide.
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Purpose of the job
To work side by side with fee earners to carry out and assist with all their non-fee earning administrative tasks and supporting them to efficiently deliver their legal fee earning work.
Main responsibilities
- Providing a full range of secretarial and administration services to fee earners.
- Producing, amending, and scanning documentation and correspondence.
- Answering all phones in the department promptly and taking accurate messages.
- Managing email boxes as required.
- Performing general or client specific administration tasks as required.
- Meeting and greeting clients, opening and distributing post and answering telephones.
- Booking meeting rooms for client meetings, arranging conference calls and sending diary appointments.
- Working as a team with the other secretaries to provide cover throughout the working week.
- Liaising with messengers regarding searches and hand deliveries, ensuring these are dealt with promptly.
- Maintaining daily diaries and reminder systems for all allocated fee earners.
- Assisting with arranging business development trips for fee earners which may include travel and accommodation bookings.
- Assisting with collating CDD as required
- Sending, retrieving and filing e-mails for all fee earners.
- Assisting fee earners with raising invoices and managing WIP lists.
- Completing, receiving authorisation and tracking expense claims forms and cheque/BACS requests.
- Carrying out any projects/tasks as required by the Partners, Office Manager or other fee earners.
Qualifications
- Good secondary education and preferably educated to A level or equivalent
- An administration or secretarial qualification would be advantageous
Knowledge/skills/experience
- Prior experience in a legal environment would be beneficial but not a requirement
- Confident IT user with a good working knowledge of MS Office to include Word, Excel, PowerPoint and Outlook
- Experience of document management systems would be helpful
- Excellent typing and formatting skills
- Administrative and document management experience
Competencies
We would like you to demonstrate:
- Team spirit (i.e. sharing the workload and supporting others)
- Excellent organisational and time management skills
- Enthusiasm, flexibility, initiative and the ability to be pro-active
- A calm approach even when under pressure and managing deadlines
- Accuracy and an eye for detail
- A strong communicator in all forms
In this role you will be expected to:
- Adhere to all policies, procedures and regulations including those around anti-money laundering and terrorist financing.
- Commit to continually develop your skills and knowledge.
- Act in keeping with our core behaviours.
- Be flexible, on occasions you may be asked to work beyond your contracted hours to support urgent transactional work.
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